VENDOR INFORMATION
We are excited to share information about being a Vendor / Artist / Creator at
PopCon Louisville June 16-18, 2023 and PopCon Indy August 25-27, 2023!
Exhibitor / Vendor / Artist Updates
We have two great weekends planned for you to share your wares with Pop Culture Crowds! We are excited to share more information with those of you who have already signed up for one or both shows and hope that anyone who has not signed up yet will join us soon!
At PopCon Louisville we are excited to partner with Louisville Tourism and the Expo Center staff to bring a permanent Pop Culture convention to town! We have signed a multiyear deal and have had a lot of great feedback from the local community that have us excited to be a long term partner! We have an exciting space at the Kentucky Exposition Center June 16-18, 2023.
At PopCon Indy we are excited to be back for our 10 Year Anniversary! We are back at the Indianapolis Convention Center and have a lot of great anniversary events planned! We have expanding our marketing, creating new experiences for fans so they have more reasons to come back for multiple days and continue to look for ways to improve their engagement on the show floor like bringing back the free trading cards. We hope to see you all back August 25-27, 2023!
Discount for Both Shows
We want to continue to grow with our exhibitors, vendors, artists and creators! We feel you are so much a part of our fans experience and our success that we want to see you at both shows! Right now we are offering discounts include $50 per each 10×10 and $25 per each table. If you don’t have space already then here is vendor application page: https://popcon.us/vendorapp/
Expanded Marketing
As we grow into the Louisville market and hit our tenth year we are looking to expand our outreach in both areas! We are committing significantly more resources than we have in the past to help grow our shows to new fans and give you more people to share your passions, creation and awesome stuff with. We are excited to see how these new partnerships and resources help improve our support of you!
Great Guests
We have some great guests lined up for both locations with more to come! We are promoting early and often and have more guest that will still be shared to keep our fans interest and engaged leading up to the show.
If you want to see who we have then you can check out our announced Louisville guest here – https://popcon.us/popcon-louisville/. And our 10th Anniversary Indy guests here – https://popcon.us/popcon-indy/
Vendor Hotel Information
We often hear that you would like support in finding nice nearby lodging that is affordable. We have tried to find some good options for you at both shows and have lined up special offers to help make this part of your convention easier if you need it. These blocks will fill up very quickly, so do not delay.
PopCon Louisville June 15 – 18, 2023
As low as – $94 a night – email vendor@popcon.us for additional details.
PopCon Indy
As low as $119 a night – email vendor@popcon.us for additional details.
Vendor Hotel Information
We often hear that you would like support in finding nice nearby lodging that is affordable. We have tried to find some good options for you at both shows and have lined up special offers to help make this part of your convention easier if you need it. These blocks will fill up very quickly, so do not delay.
PopCon Louisville June 15 – 18, 2023
Comfort Suites Louisville Airport – $94 / $99 a night – https://www.choicehotels.com/reservations/groups/OG52L4
More to come…
PopCon Indy
Omni Severin Hotel – $119 a night – https://www.omnihotels.com/hotels/indianapolis-severin/meetings/2023-popcon-indy-vendors-08212023
The Westin Indianapolis – $119 a night – https://book.passkey.com/go/2023PopConIndy
Fairfield Inn – $129 a night – https://book.passkey.com/go/PopConIndyVendors2023
Springhill Suites – $129 a night – https://book.passkey.com/go/PopConIndyVendors2023
Load In Schedule
The same load in schedule will apply to both PopCon shows this year.
Thursday Noon – 8pm Load in and Setup
Friday 8am – Noon Final Setup, Limited Load In
12:30pm Exhibitor Hall Opens (VIP and Press Only)
1:00pm – 7:00pm Exhibitor Hall Open to Public
7:00pm – Midnight Late Night Programming (Exhibitor Hall CLOSED)
Saturday 8:30am Vendor Only Set Up Time
9:30am Exhibitor Hall Opens (VIP and Press Only)
10:00am – 6:00pm Exhibitor Hall Open to Public
6:00pm – Midnight Late Night Programming (Exhibitor Hall CLOSED)
Sunday 8:30am Vendor Only Set Up Time
9:30am Exhibitor Hall Opens (VIP and Press Only)
10:00am – 5:00pm Exhibitor Hall Open to Public
5:00pm – 8:00pm Clean Up and Load Out
Vendor Badges
Each booth automatically comes with two vendor badges to get you into the vendor area during the times listed above. You can also use it if you want to check out any of the other events at PopCon. Extra vendor/artist/creator badges will be for sale at the show for $60.
PopCon Show Addresses
PopCon Louisville (Kentucky Exposition Center, 937 Phillips Lane, Louisville KY 40209 on the dates June 16-18) and PopCon Indy (Indiana Convention Center, 100 S Capitol, Indianapolis IN 46225 on the dates August 25-27). Thanks to a vendor who asked for the info we realized that we had not officially shared it in a past newsletter. Let us know if you need or want anything else!
Free PopCon Trading Cards Return Update!
We have gotten some good submissions but are looking for more, particularly ones that highlight PopCon, PopCon activities and guests at one of the shows. Some suggestions include Laser Tag, Escape Room, Podcast Awards, Cosplay, Secret Games, VR, Board Games, Art, Movies, Magic Shows, Kids Zone, etc… If you missed it or just joined we are going to give out free PopCon Trading Cards again and you have a chance to be a part of the action! Submit your art and you will have the chance to get free trading cards with your art to give out at your booth. Our fans can go through the hall on a scavenger hunt of sorts to try and collect them all. We are excited to bring this back to help engage more people at the show and keep them on the floor. The cards are printed 2.5″ by 3.5″. The art will be positioned in a 2.5″ by 2.5″ position above the text, so that is the art size. The art can be transparent or include a background. All submissions and questions should go to ryan@popcon.us before the April 30th Deadline. The number of unique cards is limited and not everyone can be chosen that submits.
Kids Zone Stage Opportunity
There will be a new program feature this year were we will have mini-panels and workshops in the Kids Zone area at both shows. If you would have an interest in promoting something that is kid friendly; toy, program, story, art project, game, or any other activity you can think of let us know and we will share with the Kids Zone manager can add you for one of the 20 to 25 time slots.
Parting Words
As always thank you for being an important part of PopCon and helping our fans have a great experience! You have been an important part of our success and growth and we look forward to growing with you for years to come! Please let us know if you have questions or need anything from us!
Ryan Keys
Ryan Keys
VP of Logistics and Vendor Services
ryan@popcon.us
