VENDOR INFORMATION
We are excited to share information about being a Vendor / Artist / Creator at
PopCon Indy August 25-27, 2023
Exhibitor / Vendor / Artist Updates
We have a great weekend planned for you to share your wares with Pop Culture Crowds!
At PopCon Indy we are excited to be back for our 10 Year Anniversary! We are back at the Indianapolis Convention Center and have a lot of great anniversary events planned! We have expanded our marketing, are creating new experiences for fans so they have more reasons to come back for multiple days and continue to look for ways to improve their engagement on the show floor like bringing back the free trading cards and Stamp Rally Program!
Power and Internet
Need electricity or internet? These are services we cannot provide but we can let you know who the host site uses. If you are looking for resources in Indy head this way.
Booth Locations
Here is the live vendor location – PopCon Indy 2023 Vendor List – Current Floor Map
Discount for Both Shows
We want to continue to grow with our exhibitors, vendors, artists and creators! We feel you are so much a part of our fans experience and our success that we want to see you at both shows! Right now we are offering discounts include $50 per each 10×10 and $25 per each table. If you don’t have space already then here is vendor application page: https://popcon.us/vendorapp/
Expanded Marketing
As we grow into the Louisville market and hit our tenth year we are looking to expand our outreach in both areas! We are committing significantly more resources than we have in the past to help grow our shows to new fans and give you more people to share your passions, creation and awesome stuff with. We are excited to see how these new partnerships and resources help improve our support of you!
Great Guests
We have some great guests lined up for both locations with more to come! We are promoting early and often and have more guest that will still be shared to keep our fans interest and engaged leading up to the show.
If you want to see who we have then you can check out our announced Louisville guest here – https://popcon.us/popcon-louisville/. And our 10th Anniversary Indy guests here – https://popcon.us/popcon-indy/
Vendor Hotel Information
We often hear that you would like support in finding nice nearby lodging that is affordable. We have tried to find some good options for you at both shows and have lined up special offers to help make this part of your convention easier if you need it. These blocks will fill up very quickly, so do not delay.
PopCon Louisville June 15 – 18, 2023
Comfort Suites Louisville Airport – $94 / $99 a night – SORRY, THIS BLOCK HAS SOLD OUT
Hawthorne Suites – $114 NEW ADDITION, HURRY LIMITED SPACES
PopCon Indy
As low as $119 a night – email vendor@popcon.us for additional details.
Vendor Hotel Information
We often hear that you would like support in finding nice nearby lodging that is affordable. We have tried to find some good options for you at both shows and have lined up special offers to help make this part of your convention easier if you need it. These blocks will fill up very quickly, so do not delay.
PopCon Louisville June 15 – 18, 2023
Comfort Suites Louisville Airport – $94 / $99 a night – https://www.choicehotels.com/reservations/groups/OG52L4
More to come…
PopCon Indy
Omni Severin Hotel – $119 a night – https://www.omnihotels.com/hotels/indianapolis-severin/meetings/2023-popcon-indy-vendors-08212023
The Westin Indianapolis – $119 a night – https://book.passkey.com/go/2023PopConIndy
Fairfield Inn – $129 a night – https://book.passkey.com/go/PopConIndyVendors2023
Springhill Suites – $129 a night – https://book.passkey.com/go/PopConIndyVendors2023
Load In Schedule
The same load in schedule will apply to both PopCon shows this year.
Thursday Noon – 8pm Load in and Setup
Friday 8am – Noon Final Setup, Limited Load In
12:30pm Exhibitor Hall Opens (VIP and Press Only)
1:00pm – 7:00pm Exhibitor Hall Open to Public
7:00pm – Midnight Late Night Programming (Exhibitor Hall CLOSED)
Saturday 8:30am Vendor Only Set Up Time
9:30am Exhibitor Hall Opens (VIP and Press Only)
10:00am – 6:00pm Exhibitor Hall Open to Public
6:00pm – Midnight Late Night Programming (Exhibitor Hall CLOSED)
Sunday 8:30am Vendor Only Set Up Time
9:30am Exhibitor Hall Opens (VIP and Press Only)
10:00am – 5:00pm Exhibitor Hall Open to Public
5:00pm – 8:00pm Clean Up and Load Out
Where to Go to Load In for Louisville
We will be in South Wing C and you will want to Enter into Gate 1 to be the closest. You can click here for parking info and a map.
The PopCon insurance policy will not allow vehicles into the space to unload. All items will have to be brought from a loading dock at the back of the building or Lot B. Please plan accordingly. Carts are highly recommended.
You can also use this QR code for free parking for load in on Thursday.
The PopCon insurance policy will not allow vehicles into the space to unload. All items will have to be brought from a loading dock at the back of the building or Lot B. Please plan accordingly. Carts are highly recommended.
Booths include – Table, 2 Chairs and 2 Vendor Badges
Each booth automatically comes with a table, two chairs and two vendor badges to get you into the vendor area during the times listed above. You can also use it if you want to check out any of the other events at PopCon. Extra vendor/artist/creator badges will be for sale at the show for $60. You are free to bring any additional items/fixtures into your space as long as it does not go outside of your space. If you would like to order additional items you can order from our show designer Smith Expo and there are discounted advance rates
PopCon Show Addresses
PopCon Indy (Indiana Convention Center, 100 S Capitol, Indianapolis IN 46225 on the dates August 25-27). The load in will happen in the loading docks on the west side of the building off of West Street. Please unload your vehicle and then move it to another location so others will have space to unload as well. For load out please gather all of your items then go to pick up your vehicle so that everyone can get out as quickly and easily as possible.
Parking
There is no official parking location. Being downtown means that you can find the best option that works for you. We have worked out a deal with Gate Ten parking which is just blocks away from the Convention Center and can accommodate all size vehicles. You can check it out here if you are interested.
Vendor Badges
Each booth automatically comes with two vendor badges to get you into the vendor area during the times listed above. You can also use it if you want to check out any of the other events at PopCon. Extra vendor/artist/creator badges will be for sale at the show for $60.
PopCon Stamp Rally
There will be a new program for PopCon that is being organized by artists in our PopCon Discord group. They are starting a program where fans can visit certain artists booths and get a stamp to enter into a prize pool of goodies that the vendors are donating. PopCon is throwing in some attendee badges for a future show as part of the prize package as well. We are excited to promote and support this activity. If you want to participate plan to bring some goodies to throw into the prize pool and bring a stamp that is 1” or less.
Expanded Marketing
We are looking to expand our outreach! We are committing significantly more resources than we have in the past to help grow our shows to new fans and give you more people to share your passions, creation and awesome stuff with. We are excited to see how these new partnerships and resources help improve our support of you!
Great Guests
We have some great guests lined up with more to come! We are promoting early and often and have more guest that will still be shared to keep our fans interest and engaged leading up to the show.
If you want to see who we have then you can check out our 10th Anniversary Indy guests here
Kids Zone Stage Opportunity
There will be a new program feature this year where we will have mini-panels and workshops in the Kids Zone area. If you would have an interest in promoting something that is kid friendly; toy, program, story, art project, game, or any other activity you can think of let us know and we will share with the Kids Zone manager can add you for one of the 20 to 25 time slots.
Louisville Parking Info
There is plenty of close by parking for PopCon Louisville. It is managed by the Expo Center and is currently $10.60 a day, each day, if you purchase in advance. There is no overnight parking. All of the information is available here.
Drink and Draw at Both Shows
Drink and Draw is going to be at both PopCons! Here are the details for Louisville. The fun doesn’t end after the Popcon show floor has closed the day! Come join us for the after hours DRINK AND DRAW event at 7:30 PM on Friday at a room at the Expo Center. Hosted by professional comic artist Stuart Sayger ( Joker, TMNT, Transformers) we’ll eat, drink, be merry, and DRAW! All skill levels are welcome! And we’ll even give away some prizes including a free artist’s table for next year’s PopCon! If you’re not in the drawing mood, please feel free to come join and watch!
Free PopCon Trading Cards Return Update!
We have gotten some good submissions but are looking for more, particularly ones that highlight PopCon, PopCon activities and guests at one of the shows. Some suggestions include Laser Tag, Escape Room, Podcast Awards, Cosplay, Secret Games, VR, Board Games, Art, Movies, Magic Shows, Kids Zone, etc… If you missed it or just joined we are going to give out free PopCon Trading Cards again and you have a chance to be a part of the action! Submit your art and you will have the chance to get free trading cards with your art to give out at your booth. Our fans can go through the hall on a scavenger hunt of sorts to try and collect them all. We are excited to bring this back to help engage more people at the show and keep them on the floor. The cards are printed 2.5″ by 3.5″. The art will be positioned in a 2.5″ by 2.5″ position above the text, so that is the art size. The art can be transparent or include a background. All submissions and questions should go to ryan@popcon.us before the April 30th Deadline. The number of unique cards is limited and not everyone can be chosen that submits.
Parting Words
As always thank you for being an important part of PopCon and helping our fans have a great experience! You have been an important part of our success and growth and we look forward to growing with you for years to come! Please let us know if you have questions or need anything from us!
Ryan Keys
Ryan Keys
VP of Logistics and Vendor Services
ryan@popcon.us
